Print-shop management, modernized
Run your print shop from quote to pickup.
PrintPort is the all-in-one platform built for modern print shops. Quotes, production, customer communication, file preflight — one system, live updates, no spreadsheets.
14-day free trial · No credit card required
Job lifecycle
Customer submits via email or web form
Priced with bulk tiers, customer approves online
Kanban board tracks every job on the floor
Customer notified automatically, shelf location tracked
Invoice sent, job complete
The workflow
From request to delivery, nothing slips.
PrintPort keeps every job moving through a clear, consistent lifecycle — so your whole team knows what's next.
01
Request comes in
Customers email, fill a web form, or call. AI parses email requests and creates a draft job automatically.
02
Quote & approve
Price it with your rules — bulk tiers, color levels, rush fees. Send the quote; customers approve online.
03
Produce & track
Drag jobs across the kanban board. Files are preflighted automatically. Live updates reach every screen the moment something changes.
04
Deliver & invoice
Customer is notified when the job is ready. Shelf location is tracked. Invoice and you're done.
Your inbox becomes your order desk.
Customer emails turn into draft jobs automatically — title, quantity, specs and due date extracted before you've had your morning coffee.
- AI reads each email and pulls out job specs as structured data
- Attached artwork is linked to the draft job and preflighted automatically
- Each location gets its own dedicated email inbox
Incoming email
AI extracted
Pricing that's consistent, not guesswork.
Accurate, repeatable pricing for printing, design and finishing — including bulk-quantity tiers, color levels, setup and rush fees, and per-customer discount rules.
- Bulk quantity tiers calculated automatically — price by sheets or finished pieces
- Color levels (4/0 through 4/4), setup fees, and rush surcharges built in
- Per-customer pricing, discount rules and payment terms applied automatically
Quote line items
Business Cards 3.5×2" 4/1
500 copies · 16pt · Bulk tier applied
Rush fee
2-day turnaround
Self-service that saves you phone calls.
Give customers round-the-clock access to their jobs, quotes and files. They can approve quotes, upload artwork, send messages, and track order status — without picking up the phone.
- Online quote approval with full version history
- File uploads, artwork downloads, and job status in real time
- Direct messaging between customers and your team on every job
Customer portal
Catch artwork problems before they hit the press.
Uploaded artwork is automatically checked for resolution, color mode and bleed — with live results that appear the moment the check is done. No manual refresh, no waiting.
- Automated preflight on every uploaded file — resolution, color, bleed, and more
- Results appear live the moment the check finishes — no page reload
- Status changes, new emails and file thumbnails broadcast instantly to every open browser
Preflight report
Why PrintPort
Built for the way print shops actually work.
Multi-location
One company, many shops — cleanly separated.
Every location's orders, customers, and inbox stay completely separate and private — run them all from one login.
AI & automation
AI where it actually helps.
Not a chatbot. AI reads incoming emails and emailed order forms, understands print specifications, and creates structured job data. It does the data entry so your team doesn't have to.
Real-time
Live updates, zero refreshing.
The app updates itself as work happens — statuses, messages, file thumbnails and preflight results appear instantly, no refreshing.
Get started
Ready to run your shop smarter?
Start your 14-day free trial today. No credit card required. Set up your first location in minutes.